Reports to: Installation Manager
Work Location: Joint Base Lewis-McChord, WA
Employment Type: Full Time - Non-Exempt
City Light & Power is growing and at our new location we are looking for a skilled Office Coordinator who makes great first impressions with outstanding professional communication skills to undertake a variety of day-to-day office and clerical tasks. The ideal candidate will have 5+ years of experience and will be someone who can execute multiple tasks, takes pride in what they do, will be eager to help, welcoming, organized, detail oriented and can easily adapt in a growing environment. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting our field operations.
Key Duties and responsibilities:
Handle front office reception and administrative duties within the office
Answers phones, takes and relays messages
Collect, organize and distribute regular mail and FEDEX
Maintain and organize filing systems
Light cleaning to ensure a tidy office
Order office supplies and restock
Payroll data entry
Processing accounts receivable and cash receipts
Scan credit card receipts, invoices and expense reports to Accounting
Operator/ dispatcher for emergency calls, outages and new service orders
Processes and schedules all employee security screening requirements
Provide proactive and responsive internal and external customer service; always aiming to exceed customer expectations.
Other duties as assigned.
*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills and Qualifications:
3-5 years of experience working as an Office Coordinator or similar role required
Experience as an Office Coordinator within the Electrical Construction or Utilities Industry a plus.
Excellent skills in Microsoft Office, Word, Excel and Outlook
Detail oriented and works with high degree of accuracy
Ability to multitask and meet challenging deadlines
Must be self-directed and able to complete projects with limited supervision
Ability to interact effectively with peers, supervisors and the public
Promote a good company image and maintain confidentiality
Some accounting knowledge and experience with invoice and timesheet data entry preferred
Work Authorization/Security Clearance:
You must be a US Citizen authorized to work in the US without sponsorship.
Military Base Security Clearance is required for this position.
Valid driver’s license and ability to travel if required.
Benefits & Compensation:
Compensation will be based on qualifications. CLP offers great benefits package that includes medical insurance, dental insurance, life insurance, 401k with company contribution, paid time off and paid holidays.
We are proud to be an Equal Opportunity Employer Veterans/Disabled. We maintain a drug-free workplace and perform pre-employment substance abuse testing.